Hologic Legal Administrative Assistant in Marlborough, Massachusetts

Legal Administrative Assistant

Post Date 5 days ago

Have you ever wanted to work at a Company that helps save people’s lives? If so, we are looking for a new member to join our team of passionate lawyers and paralegals supporting the Breast and Skeletal Health Solutions (BSHS) Division at Hologic – a company that does just that.

At Hologic, our mission is to help our patients everywhere lead longer, healthier lives. We support this mission by offering cutting-edge technologies in the areas of breast cancer diagnosis and treatment, cervical cancer screening and molecular diagnostics, and gynecological surgical procedures, to name a few. We are passionate and resolute in our purpose; we call it The Science of Sure.

We are currently looking for an Administrative Assistant who shares our passion and enthusiasm in supporting the legal needs of BSHS Division. This is a new position that has been added to help support a fast-paced and growing division of the company.

Role

Legal Administrative Assistant to support Marlborough-based Legal Department consisting of approximately 4 attorneys and 3 paralegals. This role will report to the VP and Assistant General Counsel but will support and interact with a diverse group of individuals from all levels of the organization.

Essential Duties and Responsibilities

  • General administrative support for Marlborough-based legal team:

  • Assist with drafting of standard legal agreements (e.g. complete data fields in template agreements) and editing of other documents/correspondence as needed

  • Assist with collection of signatures on documents

  • Assist in compiling/copying multiple legal packages as needed

  • Handle travel arrangements

  • Track and submit travel expense reports for attorneys and paralegals

  • Manage and order office supplies

  • Budgeting and Billing:

  • Review, track, code and process Legal Department bills (includes outside counsel and various vendor invoices)

  • Contact outside counsel and other vendors to resolve billing discrepancies as required

  • Assist with legal correspondence :

  • Sort and distribute mail for team

  • Prepare/send Federal Express packages as required

  • Provide assistance with related administrative tasks

  • Manage filing of legal documents:

  • Entry of contracts into legal contracts database

  • Entry database management/tracking

  • Create/manage department files

  • Manage shipment of files to off-site document storage (Iron Mountain)

  • Identify and implement filing system process improvements

  • Assist with management of Legal Department intranet page, i.e. post relevant documents, bulletins and other updates as required

  • Liaison with administrative assistants in San Diego and Belgium, as well as the Executive Assistant of General Counsel, to ensure smooth and consistent operation of company Legal Department.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the basic knowledge, skills, and/or abilities required.

  • Key Attributes: Collaborative, Professional, Proactive, Organized, Resourceful, Outgoing, Problem Solver, Independent, Proficient in MS Outlook, Word, PowerPoint and Excel.

  • Demonstrated track record of working in a confidential, professional, discreet manner while managing sensitive information

  • Strong organizational skills and the ability to prioritize multiple competing tasks seamlessly and with excellent attention to detail

  • Highly resourceful with the ability to be effective independently and with little direction

  • Ability to achieve high performance goals and meet deadlines

  • Must have excellent interpersonal skills and the ability to build relationships with stakeholders, including staff, customers, and external partners

  • Adaptability to quickly and comfortably shift priorities while maintaining the highest level of customer service and responsiveness

  • High level of ethics, integrity and reliability

Education

  • Minimum two to four-year college or university degree

Experience

  • Minimum 5 years related experience and/or training (in-house at a publicly traded company preferred)

Agency and Third Party Recruiter Notice:

Agencies that submit a resume to Hologic must have a current executed Hologic Agency Agreement executed by a member of the Human Resource Department. In addition Agencies may only submit candidates to positions for which they have been invited to do so by a Hologic Recruiter. All resumes must be sent to the Hologic Recruiter under these terms or they will not be considered.

Hologic, Inc. is proud to be an Equal Opportunity Employer inclusive of disability and veterans.